Day 10: Finishing the Day

Aby Garvey defines the day as done when "items used today or purchased today are put away, back where they belong."

That definition assumes yesterday's things aren't out and about, never mind those from the day before and the day before that! So, I can further define "staying organized" for myself as "no more than one day's worth of stuff to be put away at the end of it." (Aby's definition also assumes that everything can be put away, i.e., that everything has a home, though that's a topic for a "get organized" series, not a "stay organized" series!)

I started a job on Monday. (First one in seventeen years!) It's part-time at the Home Depot and I am quite excited about it. My plan had been to whip the house into shape before I started the job, but it didn't quite happen. Wednesday was the first of two days off in a row.  My house was a semi-disaster. In my mind, though it wasn't half-bad, because I'd done my dishes before going to bed the previous night. It is my hbz (home based zone) and it doesn't matter how messy the rest of the house is: as long as the counter is clear, I can handle just about anything.

Wednesday, I worked like a dog, all day (including the bit where I started painting my back entry way). I wanted to establish a baseline--to get it a place where I can "re-set" the house each day, whether I work that day or not. I don't want to spend my days off on massive "clean the whole house" efforts ever again! (Though we both know I will.)

Here are the before and afters. On my comfort scale, these rooms started out at either "slightly cluttered" or "very cluttered." After, I consider these rooms to be at "real life" on the continuum. It won't take too much effort to bring them up to "company ready" status for Monday's Thanksgiving celebration.

So, let's begin. The front entry.

Looking towards the stairs:

and back towards the door:

The back hallway, outside the bathroom:

The living room:

 The drawer is from the back entry way. It needs to be painted.

 

Dvds on top of the TV are now put away. We leave out the ones from the library.

 

 

The dining room/home office/scraproom/hub:

 

the desk:



the paperwork:

I sort the paper into four categories based on The Paper Clutter course offered at Simplify 101: Action, time sensitive; action, time flexible; reference; and archive. I'm supposed to empty the archive slot every Thursday during my self-imposed "desk day." As you can see, it's piled up. 

 

 

The table:

 

Paint supplies are being stored here for the back entry project.

 

 

The kitchen:

 

 

The table:

The table actually looks worse because 1) again, painting and sanding supplies are being kept here to work on the back entry (just out that door) and 2) my husband needs to put the things he needs for work here. Normally it'd be in the entry. But I did get the towels down!

 

 

And there we have it.

 

 

I didn't photograph the bathrooms or the bedroom. In the latter, all I needed to do was make the bed. The bathrooms just needed their daily swish and swipe -- so nothing to "catch up" thank goodness.

 

One small thing, though. I had to decide when my day was done in order to make sure everything was put away. After I'd vacuumed the hallway and living room rugs, I'd left the vacuum out because I'd intended to vacuum the stairs. At about 9pm I realised there was no way I was going to vacuum--so I put it away. I hadn't expected that--not putting away the vacuum per se (though that in itself is surprising) but that I had to just say to myself "the day is done" and then start a final routine of tidying. I got to bed about 20 minutes later than I wanted: so I'll have to start earlier tonight.

 

PS: This series is based on what I learned in a course called "The Secrets of Staying Organized" by Aby Garvey at Simplify 101. It is being offered again in November. Today is the last day to get "Early-bird" pricing (20% off.) The link to the class sign up is here. I've decided I'm going to take it again, myself. 

 

 

ETA: You can catch all the posts in the series here.    







Day 9: Get it Done.

Embracing the bite is a great approach when you are having trouble starting something or continuing with a long and involved project. But if your problem tends to come at the end, where you quit just before a project is complete, then you need to shift your focus to finishing.

I am talking to myself here.

When I organized the entire basement last Spring, I left a small bucket of items to put away. I'd already sorted through the stuff and I knew what was in there: I just never got around to putting the items away.

It's still waiting for me down there somewhere.

For the love of all things finished and complete, I do not know why.

It may be that I lose interest in the project: I'm just bored with the whole thing.

Maybe I was just tired? I'd been sorting and putting things in various places for a couple of months by the time I got down to that bucket.

And could it be that I am afraid to finish because that means the project is over and that means there's going to be a test? There's always a test, isn't there?

Ok, so in case you can't tell, that last bit was totally facetious. Even so, as I get right near the end, as my foot approaches that finish line, I slow down. I want to lie down and take a nap right along side that proverbial hare. I'm looking over my shoulder, expecting....what?

So, in order to have a project for this post I cleaned out my upstairs freezer. (Jules inspired me, I must confess.) It was kind of cheating because not finishing would have meant I was stuck with all kinds of melting things all over my counter. That's aheckuva built-in deadline -- and I find that creating or having a deadline is one of the most effective ways to get the job done. So is promising myself a reward when the job is done.

I'm giving myself bonus points.

Not only did I create this totally cool banana bucket out of an old milk jug but I did everything  while a casserole baked in the oven.  (I guess that was another sort of deadline!)

ETA: You can catch all the posts in the series here.    

Day 8: Embrace the Bite, Part 2.

So, you've started that big nasty project by taking the smallest possible action. Now, you need to get the rest of that beast done.

A great way is to bite size your project. It's a wonderful way to keep yourself moving forward on a complex or time consuming project.

Right about now it's time for me to start thinking about switching out my summer clothes for fall. This year, I've decided to break down the project into small bite-sized steps. That way, I can take any of those steps whenever the opportunity arises, instead of trying to fit in a big chunk of time to do it at this busy time of year.

What does switching out the summer for winter clothes involve?

Essentially, you're just putting away the summer stuff, taking out the winter stuff. As you do that, you'll donate anything which you no longer like or need and take a quick inventory to see if there's anything you need.

Here's what that looks like.

Outdoor Clothes:

1) Take the winter coats to the cleaners (if, like me, you didn't do this in the Spring when you really should have) or wash them.

2) Make sure everyone has winter boots that fit and aren't falling apart.

3) Put "winter boots for _______" on a shopping list.

4) Go through scarves, hats and gloves and make sure there's enough for everyone. Don't forget to check coat pockets!

Indoor Clothes:

1) Put warm weather tops and bottoms into storage as they come out of the laundry.

2) Grab the cold weather tops and bottoms when I'm putting away the summer stuff and put it into my dresser drawers.

3) Go through my closet and see what fits and what doesn't and ascertain what I may need. Do this 15 minutes a day until I'm done. (In truth, I'm going to skip this. I know what I need.)

4) Go shopping for whatever we need. (You could break this down into bite sized pieces, too, if that's convenient for you, say, picking up an item or two every few days after work.)

I find it really helps if I write it all out like this, too, so I can check off what I've done as I go. I love those check marks!

Does it seem more overwhelming to see it all written down like that? If it does, just take a post it or something and cover up the next step. Focus on the step right in front of you and just do that. If that seems to complicated, it probably is! Simplify it as far as possible until it would feel silly not to do it.

Is there any task you're currently facing which would benefit from being bite-sized?

ETA: You can catch all the posts in the series here.    

Day 7: Embrace the Bite, Part 1

Procrastination Remedy #1


You know how you eat an elephant?
One bite at a time.

Ok. Fine. But it is still a pretty big job. It's still overwhelming.

Do you need to know how to start eating an elephant? And what if you don't really want to eat that elephant? I mean, who likes elephant meat?

Take the smallest bite you possibly can. And that is all.

I first read about this idea in a column by Martha Beck in O magazine.

I think Beck's example was cleaning out a closet. Take the smallest possible action, she advised. Like, open the door. That's it. Pat yourself on the back. You have got this project started!

Sometimes, that's all you need to do to get going. I was feeling utterly overwhelmed by everything I needed to do today. My front entry way has been bothering me for the past couple of days.

I decided that the smallest possible action I could take was to clean off the shelf.
So I did.

Those papers still on the shelf are our auto insurance cards and need to be put in our wallets. This is their "home" until then.

That's the bite.

The great thing about the bite is: it's enough. Really it is.

The other great thing about the bite is that sometimes, sometimes, you feel like continuing.
Like I did.

It's too bad the mirror reflects all that mess in the kitchen!

If you're having one of those days where you just need to throw the ignition switch, just begin. Take the tiniest bite out of that overwhelming monster.

Pay yourself on the back.

That is all.

(But should you feel like continuing, if the motivation hits after you have taken the action, (as it will, sometimes) then by all means....)


Curious: What's the strangest meat you have ever eaten?

ETA: You can catch all the posts in the series here.    

Day 6: Time Dreaded Tasks

Yesterday, we talked about setting the timer for 15 minutes and letting it run down while focussing on one task. It's a great way to tackle tasks you don't have time to finish, may never, actually be finished, (laundry, anyone?) or tasks you dread doing.

Another way to tackle those dreaded tasks, though, is to time them. Just how long does it take, anyway?

I put off putting my new duvet cover on my duvet. It takes some agility--climbing inside the duvet cover to match up the corners is no feat for the inflexible! So, I timed myself.

That wasn't too bad, I suppose.

Even better, though, was putting away this basket of laundry.

I was thrilled it only took 2 minutes and 47 seconds.

And clearing this chair?

sorry for the blur!

It is great when something takes less time than you think it will. You now have a stick to beat back that dread. But even if the task does take a long time, like my duvet cover, you still have useful information. We'll talk about simplifying tasks later in this series, too.

Are there any tasks you dread doing?

If you choose to time any as you do them, today, feel free to let me know how long they took in the comments.

ETA: You can catch all the posts in the series here.    

Day 5: The Magic of 15 Minutes.

This is my best friend.

In fact, for years, it was the only way I could tackle any of my housework. I'd set my timer for 15 minutes and focus on one thing. Then, I'd set it again and do another thing. I'd go through whole days like that.

Remember we talked about what "being organized" meant to you? If it's finding something--anything--in less than two minutes as Nicole wrote, then I imagine that picking things up and putting them away would be a pretty high priority.

But what if the last few days have been an absolute whirlwind and you haven't had time to blink, let alone put things away?

So you have a disaster on your hands--and you have five minutes, ten, fifteen to pick up before you have to do something else.

Do you say to yourself, "I can't possibly get it all done. I'll wait until I can."

I used to say that, a lot. It was part of my perfectionism. If I couldn't sweep AND mop the kitchen floor, there wasn't any point in sweeping, was there?

If I couldn't wash ALL the dishes in one go, (and it is sometimes impossible to do that without a volunteer dish dryer) then why wash any?

If I can't sort and put away all these papers in 15 minutes, why bother?

So, I decided, just for the sake of this blog post, that I'd see how far through this stack of papers 15 minutes would take me. (Believe me, I am never motivated to tackle paper. Never. We'll talk about not having any motivation soon, too.)

Ta Da!

I swear it only took 15 minutes--and not all day as the lighting here would suggest. It just took me that long to get a decent picture.

I sorted out the coupons to clip--and put them in my coupon binder.
I filed some papers right away and put away page protectors.
Anything requiring scheduling, I tucked into my planner.

What's left just needs filing--except that I haven't got files for most of it.

Remember: progress, not perfection.

I see another 15 minutes in my future.

ETA: You can catch all the posts in the series here.    

Day 4: Perfectionism. A Dirty Word?

Hi. My name is Alana and I am a perfectionist.

In truth, I am a recovering perfectionist. I started my recovery about a dozen years ago or so--the first time I found Flylady. She was the first to make the connection between my tendency to want and expect perfection--and the reality of the chaos around me. Back then, under the influence of full-blown perfectionism, my house was a complete catastrophe and I was utterly miserable.

I based my expectations for housekeeping on my hardworking grandmother. I lived with her for many summers and once for half a year. She kept a garden, she washed her dishes by hand several times a day, she did laundry every day, she vacuumed every day (sometimes more than once, especially if I'd made a mess). She also had about three part time jobs-- one as church secretary, one with a government office, and one as an assistant to my grandfather at his part-time job as a process server for county court. (He also worked full time). You get the picture. She never sat down-- and her house was always company ready. (And she had company--couples came over to play cards every Friday night.)

But what I missed was that when I stayed with my grandmother, she had only one child still at home--and she was ten years older than me. I never saw her run her house with small children and all their toys underfoot. She didn't drive. She never ferried her children all over the city to various activities. When I lived with her, I rode my bike to the town swimming pool every day in the summer. I had a paper route and choir practice--and I was expected to walk, no matter what the weather.

In short, our lives were totally different: yet I expected myself to be just like her. It has taken me a long time to figure all this out. In the beginning, all I knew was a tremendous pressure to be different, to be better.

Grandma didn't have an Expedit, either.

 

Symptoms of Perfectionism:

1. All or nothing thinking.

I have long suffered from this. In psychology they call it "catastrophizing." You know, that one thing goes missing and you say to yourself, "I'll never find it. I'm always losing things."  Either something is perfect--or it is terrible. Either I am a good housekeeper--or a failure. Projects aren't worth starting unless you can start and finish them all in one go. That's impossible with long complicated projects, like switching out the summer for the winter clothes, painting a room, or cleaning the fridge--so they don't get done. If I can't see my clear to the end of a complicated project--if I don't know some of the steps to take--I tend to put it off. I still do this.

2. Procrastination.

Not all procrastination is caused by perfectionism, but some of it is. Most telling, I always tend to leave that last 10% of a project incomplete. Once it is done, you see, it can be critiqued and judged--and I already know it is not perfect.

3. Difficulty with delegating.

A perfectionist finds it difficult to delegate--though I am working on that one! I have young teenagers and they need to learn to do things for themselves, so I am doing my best to let them do things (and bite my tongue). Nothing is quite done to my satisfaction--but I have decided to learn to live with it.

4. Fear of making a mistake.

Fortunately, my grandmother always laughed at herself when she made a mistake. Making mistakes was just a part of life, so I was fortunate to escape this symptom. It can paralyse you when you're decluttering and making decisions about what to get rid of. The remedy for this is to ask yourself: "what's the worst that could happen if I got rid of this?" and listen to the answer.


Perfectionism isn't all bad. It has its place. My ability to pay attention to detail means that I can plan an entire series like this, catch patches on a wall that need further sanding before we paint, and help my Mom organize her entire house, room by room.

Over the next few days, I am going to talk about how I have managed to deal with perfectionism when it gets in the way of being organized.

Are you a perfectionist?

ETA: You can catch all the posts in the series here.